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Iowa Behavioral Health Reporting System (IBHRS)

The Iowa Department of Public Health (the Department) is excited to share that the Iowa Behavioral Health Reporting System (IBHRS) will be implemented in July 2021. The Department worked to implement the IBHRS to fulfill the integration of licensure and data reporting requirements set in motion by Senate File 2425 (2008) and House File 811 (2009), where the Iowa Legislature directed the Department to align SUD and problem gambling (PG) treatment systems. IBHRS combines SUD and PG data models and has extensive validation rules to ensure data submitted to IBHRS meets the Department’s standards. 

IBHRS Documentation

IBHRS FAQ   Please use this address when submitting IBHRS-related questions: sapgdata@idph.iowa.gov.

Webinars and Technical Assistance

Introduction Webinars

Introductory/Kickoff (January 6, 2021)  PowerPoint 

Introduction to IBHRS Technology (January 13, 2021)  PowerPoint 

Technical Assistance Webinars 

These webinars, held once every two weeks, will be a venue to introduce providers and vendors to IBHRS at a deep and detailed level. 

General Introduction to IBHRS / IBHRS Onboarding Plan Review (January 27, 2021)  PowerPoint 

Provider Client Data Set (February 10, 2021)  PowerPoint 

Treatment Episode Data Set - Part 1 (February 24, 2021)  PowerPoint 

Service Event Data Set (March 10, 2021)  PowerPoint 

Treatment Episode Data Set - Part 2 Performance Outcome Measures (March 24, 2021)  PowerPoint 

IPN H837 Claim Item Submission (April 7, 2021)  PowerPoint 

Treatment Episode Data Set - Part 3 (Care Statuses, April 21, 2021)  PowerPoint 

Vendor-Specific Webinars 

Vendor-Specific Breakout Session 1 (May 5, 2021)  PowerPoint 

Vendor-Specific Breakout Session 2 (May 19, 2021)   PowerPoint 

Vendor-Specific Breakout Session 3 (June 2, 2021)  PowerPoint 

Vendor-Specific Breakout Session 4: (June 16, 2021)  PowerPoint 

Vendor-Specific Breakout Session 5: (July 14, 2021)   PowerPoint 

IBHRS Administration and Module Training Webinars

These eight webinars will be organized by IBHRS security role and job function and will provide guidance, instruction, and documentation on access to and use of IBHRS.

Sessions will cover IBHRS Portal Usage, IBHRS SUG/PG Data Entry Screens, Grant Management, Statewide Waitlist, and OTP Registry.

These training webinars will be held between April 1, 2021 – June 30, 2021. More information to come on these training webinars. 

IBHRS XML Upload Training (April 2, 2021)  PowerPoint 

IPN H837 Claim Item Submission (April 7, 2021)  PowerPoint 

Transition Plan Review (May 27, 2021)  PowerPoint 

IBHRS Data Entry Screen Training (June 8, 2021)  PowerPoint 

IBHRS Data Enty Screen Training II (June 30, 2021)  PowerPoint 

IBHRS OTP (Opioid Treatment Program) Registry Training (July 20, 2021)  PowerPoint 

IBHRS Statewide Waitlist Training (July 28, 2021)  PowerPoint 

IBHRS Grant Management Training (July 30, 2021)  PowerPoint 

IBHRS Administrator Open Q&A Session (August 2, 2021) 

Group-Specific Q&A Sessions 

Per the IBHRS Transition Plan, Section 5.5, page 5, each Provider Agency will fall into one of four data reporting categories/types. IDPH will be hosting group-specific Q&A sessions in addition to the remaining IBHRS Training Webinars.

Note: Attendees will be required to register for each session. 

Group 1 Providers Transitioning from I-SMART Reporting to Reporting via IBHRS Data Entry Screens, Monday, July 12, 2021  PowerPoint 

Group 2: Providers Transitioning from I-SMART Reporting to Reporting via IBHRS XML Data Uploads Tuesday, July 13, 2021  PowerPoint 

Group 3: Providers Transitioning from CDR Reporting to Reporting via IBHRS XML Data Uploads

Option A. Providers using the same EHR system in reporting to CDR and IBHRS, Friday, July 16, 2021  PowerPoint 

Option B. Providers changing EHR systems between CDR and IBHRS (between July 1, 2021 – August 8, 2021) - No recording available as there were no Providers identifying as "Group 3 Option B" Providers. 

Group 4: Providers Transitioning from CDR Reporting to Reporting via IBHRS Data Entry - No recording available as there were no Providers identifying as "Group 4" Providers. 

IBHRS Bi-Weekly Q&A Sessions 

Manual Data Entry

Mondays 11:00-12:00pm (Central Time)

Zoom Details

Meeting URL: https://us02web.zoom.us/j/87640547205?pwd=UnQ5SGhYVC9CbE1zaVlpQ0VGeWlWUT09

Dial in Details: +1 312 626 6799 US (Chicago) 

Meeting ID: 876 4054 7205

Passcode: 866231

Recordings

IBHRS Q&A Session, Monday, August 16, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, August 23, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, August 30, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, September 13, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, September 20, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, October 4, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, October 11, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, October 18, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, November 8, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, November 15, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, November 29, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, December 6, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, December 13, 2021, 11:00am CST 

IBHRS Q&A Session, Monday, January 3, 2022, 11:00am CST 

XML Reporting

Wednesdays 11:00am-12:00pm (Central Time)

Zoom Details

Meeting URL: https://us02web.zoom.us/j/87640547205?pwd=UnQ5SGhYVC9CbE1zaVlpQ0VGeWlWUT09

Dial in Details: +1 312 626 6799 US (Chicago) 

Meeting ID: 876 4054 7205

Passcode: 866231

Recordings

IBHRS Q&A Session, Wednesday, August 11, 2021, 1:00pm CST 

IBHRS Q&A Session, Wednesday, August 18, 2021, 1:00pm CST 

IBHRS Q&A Session, Wednesday, August 25, 2021, 1:00pm CST 

IBHRS Q&A Session, Wednesday, September 1, 2021, 1:00pm CST 

IBHRS Q&A Session, Thursday, September 9, 2021, 10:00am CST 

IBHRS Q&A Session, Wednesday, September 15, 2021, 1:00pm CST 

IBHRS Q&A Session, Wednesday, September 23, 2021, 1:00pm CST

IBHRS Q&A Session, Wednesday, October 6, 2021, 1:00pm CST

IBHRS Q&A Session, Wednesday, October 20, 2021, 1:00pm CST

IBHRS Q&A Session, Wednesday, October 27, 2021, 1:00pm CST

IBHRS Q&A Session, Wednesday, November 3, 2021, 11:00am CST

IBHRS Q&A Session, Wednesday, November 10, 2021, 11:00am CST

IBHRS Q&A Session, Wednesday, November 17, 2021, 11:00am CST

IBHRS Q&A Session, Wednesday, December 1, 2021, 11:00am CST

IBHRS Q&A Session, Wednesday, December 8, 2021, 11:00am CST

IBHRS Q&A Session, Wednesday, December 15, 2021, 11:00am CST

837P Q&A

Thursdays 10:00am-11:00am (Central Time)

Zoom Details

Meeting URL: https://us02web.zoom.us/j/84039057099?pwd=dlhGamM4Yit3V1hKaEMrTzZNQ2t4UT09

Dial in Details: +1 312 626 6799 US (Chicago)     
Meeting ID: 840 3905 7099
Passcode: 900273

Recordings

837P Q&A Session, Thursday, October 7, 2021, 10:00am CST

837P Q&A Session, Thursday, October 21, 2021, 10:00am CST

837P Q&A Session, Thursday, October 28, 2021, 10:00am CST

837P Q&A Session, Thursday, November 4, 2021, 10:00am CST

837P Q&A Session, Thursday, November 18, 2021, 10:00am CST