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IBHRS Documentation 

Submission Guides 

IBHRS Submission Guide 

This guide documents the technical requirements for submitting data into IBHRS, including information on file processing and formatting, the submission process, and technical details of the fields, forms, and business and validation rules of IBHRS. This Submission Guide will be finalized once the Department has granted final approval to the data structures of IBHRS. In addition to the Submission Guide, FEI will provide an XSD file that describes its fields and structures – a technical template for validating an XML file, and example XML files that providers can reference as they work with their EHR systems to develop their own XML files. 

IBHRS Vocabulary 

This information contained in this document is to be used in conjunction with the IBHRS Provider Submission Guide. IBHRS uses a vocabulary system to control the allowed values for each field that requires a specific code value.. For diagnosis, IBHRS supports the ICD-10 code system, and submitters are required to submit valid codes from the ICD-10 code system directly. For technical assistance on the IBHRS Vocabulary, please email SAPGData@idph.iowa.gov.

IPN H837 Companion Guide 

The H837 Companion Guide is available to those provider organizations who need to submit claim information to IBHRS from their own EHR system. The Companion Guide includes the format and specifications applicable to the accepted IBHRS version of the H837 file.

Technical Documentation 

XML Schema and Examples

XML Schema Definition (XSD) and XML Examples for the Client Data Set 

XML Schema Definition (XSD) and XML Examples for the Treatment Episode Data Set 

XML Schema Definition (XSD) and XML Examples for the Service Event Data Set 

XML Quick Reference Guide 

 Site Source Identifier 

A Source Record Identifier (SRI) is a unique identifier for a record. It cannot be changed and is used to relate records to each other. In many cases, SRIs may be used as a Key Field to determine whether a submission is a new record or an update to an existing record.

The Provider SRI is the unique identifier for a Provider Agency. The Provider Site SRI is the unique identifier for each Facility within a Provider Agency. These values are used to tie Clients, Treatment Episodes, and Service Events back to the correct Agency and Facility where treatment was provided.

List of Provider Source Record Identifiers 

LIst of Provider Source Record Identifiers - Excel Format 

Onboarding and Certification 

IBHRS Provider Agency Onboarding and Certification Guide  

The IBHRS Provider Agency Onboarding and Certification Guide outlines the activities necessary for provider agencies to onboard and be certified to report to IBHRS. This work will include a set of webinars, documents, and reference materials to ensure that provider agencies have the training and resources necessary to populate IBHRS consistently with accurate data. This onboarding plan has been designed to facilitate a rapid and efficient implementation of IBHRS.

IBHRS Transition Plan 

The Transition Plan will help facilitate the transition between I-SMART / CDR and IBHRS.  

Expected Release: April 2021

End User Documentation 

IBHRS End User Guide

The End User Guide contains step-by-step instructions that inform users of the specific actions and workflows within each IBHRS module to include file submission and data entry workflows. This includes technical system requirements for the end user. The End User Guide may also be split into separate stand-alone documents, focused on each subject area of the system.

Expected Release: April 2021

IBHRS Two Factor Authentication Guide 

IBHRS Browser Extension TOTP Set Up Process